A free Word checklist for boat rental fleets and boat clubs to inspect a boat before and after each rental: hull, propeller and lower unit, safety equipment, fuel and engine hours, electronics, cleanliness and both signatures, with the photos that settle a damage claim.
Download the Word template.DOCXOn a rental boat, the inspection is the contract's evidence. Boatsetter says owners must complete its pre- and post-booking inspection form, with photos and both parties' signatures, to avoid USD 1,000 in liability on damage claims.
The items follow Reservety's after-every-return checklist for rental fleets, with the hours and fuel recorded at both ends so the post-rental check has something to compare against.
Walk round the boat with the renter and photograph each side. Reservety's rental checklist starts every return with a visual hull inspection.
The commonest rental damage is underneath. Reservety checks the propeller after every return.
Reservety's list puts life jackets, the fire extinguisher and flares on every return check. Count them against the boat's capacity.
Write the hours and fuel at both ends. They settle fuel charges and spot an engine that was run hard.
Note how the boat comes back and any items missing. Reservety's checklist rinses every boat with fresh water after salt water use.
Anything that's different from the pre-rental check, with its photo. If you and the renter disagree, note it here and both sign.
| ITEM | BEFORE | AFTER | PHOTO NO. AND TIME |
|---|---|---|---|
Both parties sign before the renter leaves and after they return. Boatsetter has both parties sign its inspection form at check-in.
| STAGE | RENTER | STAFF | TIME |
|---|---|---|---|
Use the same sheet both times: the pre-rental column filled in with the renter before they leave, the post-rental column when they're back. A difference between the two is a conversation with photos, not an argument. Anything that needs a claim goes on the charter damage report.
With Axsail, the dock hand walks round the boat saying what they see and taking the photos. Each item is written with its photo and time, and the renter signs a list that's already done.
Reservety's after-every-return list covers a visual hull inspection, the propeller, the bilge, the safety equipment, fuel, a fresh water rinse after salt water, the interior, and the navigation lights and horn.
They're the record a damage claim rests on. Boatsetter says owners must complete its pre- and post-booking inspection form with photos to avoid USD 1,000 in liability on damage claims.
Both parties. Boatsetter's inspection form, in its owner app, has both parties sign at check-in.
Dictate as you inspect. Axsail builds the findings and the report for your signature
Start freeA free Word template for a yacht pre-purchase survey report: every section explained, example wording, the sea trial and valuation, and example findings graded A, B and C.
Open templateA free Word template for a condition and valuation survey report for boat insurance: each section explained, the insurer's requirements, market and replacement value, and example findings graded A, B and C.
Open templateA free Word template for a boat damage survey report: instructions, the incident as reported, damage found, cause, repair method and cost, unrelated defects, and example findings graded A, B and C.
Open templateA free Word template for an out of water boat survey report: the hull below the waterline, moisture readings, running gear and through-hulls, with example wording and example findings graded A, B and C.
Open templateA free Word template for a marine engine survey report: engine records, visual inspection, cold start, readings under load, oil analysis and conclusions, with example findings graded A, B and C.
Open templateA free Word template for a sailing yacht rig survey report: mast and spars, standing and running rigging, chainplates, furlers and rig age, with example findings graded A, B and C.
Open template