A free Word checklist for the base team handing a charter yacht over and taking it back: hull and deck, sails, engine, systems, safety gear, documents and inventory, the diver's check and both signatures, so a damage claim rests on a record the guest signed.
Download the Word template.DOCXA damage claim is only as strong as the check-in sheet behind it. If the scratch wasn't marked when the boat went out, and the skipper didn't sign for its condition, the base pays for it.
This checklist follows the handover the way bases run it, from the guest-side advice of 12 Knots and the check-out of Croatia Yachting. It's built for the base team: the same list at check-in and check-out, signed both times.
Walk round the boat with the skipper. 12 Knots, a charter school, tells guests to photograph every chip and scratch, show it to the base manager and get it on the checklist. Do it first, together, and their photos and yours agree.
Starboard topside, 1.5 m aft of the bow at the rubbing strake: gelcoat chip about 20 mm. Photo 4. Shown to the skipper.
Unroll and look at both sails. 12 Knots tells guests to report any patches, seams or tears to the manager and have them noted.
Start it, and check the readings you'll compare at check-out.
Switch each one on. A fault found at check-in is the base's; one found at check-out is a question.
Count it and read the dates. The guest can't be blamed for an item that wasn't on board.
The papers the skipper has to carry, as 12 Knots lists them.
Work through the base's own inventory list and note anything missing on the day, not at check-out.
Croatia Yachting's check-out runs in three parts: a technical check against the check-in list, an independent diver's check of the hull and underwater gear, and the office. The skipper signs the check-out sheet; any remarks go on it with the estimated cost of repair.
Check-out 18:10 Friday. Fuel full. Diver Saturday 08:30: propeller and keel clean, no damage. No remarks. Deposit released.
12 Knots tells guests to leave with a signed check-out sheet confirming the yacht came back without damage and with no claims. Give them one, and keep the copy they signed at check-in.
| STAGE | BASE STAFF | SKIPPER | DATE AND TIME |
|---|---|---|---|
Filovent describes the Mediterranean week: boarding Saturday at 17:00, back in port Friday at 17:00 after refuelling, a diver checking every hull, the final inventory with the base, and off the boat early Saturday. Croatia Yachting asks for boats back by Friday 18:00, and has a diver check every hull on Saturday.
On the pontoon, the checklist is a clipboard in one hand and a phone in the other. With Axsail, the base team says what they find as they walk round, "starboard topside, chip at the rubbing strake", and takes the photo. Each item becomes a line with its photo attached, ready for the skipper to sign.
The hull and deck for chips and scratches, the sails, the engine, every system and the safety gear, the documents and the inventory. 12 Knots tells guests to photograph any damage, show it to the base manager and get it on the checklist.
At Croatia Yachting it's three parts. A technical check against the list signed at check-in, a diver's inspection of the hull and underwater gear, and the office, where the deposit is released or held. Remarks go on the check-out list with an estimated repair cost.
Usually the evening before disembarkation. Croatia Yachting asks for the boat back on Friday by 18:00 with the night aboard until 09:00 Saturday, and Filovent describes the same Friday return in the Mediterranean.
Dictate as you inspect. Axsail builds the findings and the report for your signature
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