Axsail
COMPARISON · VOICE MEMOS AND DICTATION

Voice memos and dictation for survey reports: the step Axsail takes further

Many surveyors record voice memos on board and type or dictate the report later. Axsail turns what you say into structured findings on the spot, places your photos and asks for missing readings.

Many marine surveyors already talk through the boat. They record voice memos as they go, take photos, and then sit at the desk to play it all back and type the report, or dictate it into Word. Recording on board is quick. Turning the recordings into a report is where the evenings go.

Axsail keeps the part you already do, talking through the boat, and does the rest on the spot. What you say becomes structured findings while you're still on board, your photos land on the findings they show, and the draft report is ready minutes after the walk-round.

Voice memos and dictation and Axsail, side by side

VOICE MEMOS AND DICTATIONAXSAIL
What you get from the boatAudio files, or plain text if you dictateStructured findings, each with its system, location, reading, recommendation and priority
When the report is writtenLater, at the desk, by playing back the recordingsOn board, as you speak. The draft is ready minutes after the walk-round
Missing readingsFound when you play the memo backAsked on your phone while you're still standing at it
PhotosMatched to the right memo by hand, using timestamps and memoryPlaced on the finding they show, from what you said when you took them
Without signalA recorder works anywhere. Word's Dictate needs an internet connectionYour phone records and transcribes on its own. Text uploads when you reconnect
The reportTyped or dictated into your template, then formattedBuilt for your review, with particulars, summary of recommendations, findings by system and your signature
PriceA recorder app, plus Microsoft 365 Personal at $9.99 a month or $99.99 a year to use Word's DictatePer report. 1 credit (€9.97 to €14.75) for an insurance, C&V or damage report up to 40 ft. 4 free credits to start

Why surveyors switch from voice memos to Axsail

No playback at the desk

Two hours of memos take two hours to play back, and longer to write up. With Axsail there's nothing to play back. Each finding is written as you speak it, and the desk work is reviewing and confirming.

Findings, not transcripts

Dictation gives you your sentences as text. A report needs findings: the system, the component, where it is, what you saw or measured, what should be done and how urgently. Axsail writes that structure from what you said. "Port engine raw water seacock seized, replace before relaunch" becomes a finding under the engine, with the recommendation and an A priority suggested.

The reading you forgot

A memo can't tell you it's missing a battery voltage. Axsail checks each finding for what the checklist item needs and asks on your phone while you're still standing at it.

Photos matched for you

Matching 300 photos to the right memo by timestamp is a job in itself. Axsail places each photo on the finding you were talking about when you took it.

Try it on your next survey

Use Axsail instead of your voice recorder on your next survey. New accounts get 4 free credits for 6 months, no card needed. Start free.

Frequently asked

I already record voice memos on board. What does Axsail add?

It does the next step for you. A memo is audio you play back at the desk. Axsail turns what you say into findings while you're on board, each with its system, location, reading, recommendation and priority, puts your photos on the right findings and asks for anything missing before you leave.

Is Axsail just transcription?

No. Transcription gives you your words as text. Axsail works out which system and component you're talking about, where it is, what you measured and what should be done, and writes it up as a report finding with a suggested A, B or C priority. You review and confirm each one.

Do I have to talk differently?

No. Walk the boat in your usual order and say what you see, the way you would into a voice recorder. Axsail asks if it needs a reading or a location you didn't give.

Can I try Axsail on a real survey?

Yes. New accounts get 4 free credits for 6 months, with no card. Record your next survey on Axsail instead of your voice recorder and compare the draft with your usual report.

Your full survey report, minutes after the walk-round

Dictate as you inspect. Axsail builds the findings and the report for your signature

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